Executive Assistant / Office Administrator

Stonewin is actively looking for great talent for it's office based in Riga, Latvia - Executive Assistant / Office Administrator.

Main Responsibilities:

• To ensure Stonewin office representative environment, which represent company brand.
• Answer incoming office telephone calls.
• Support office and other country offices employees in different administrative matters.
• Control and order all office supply and ensure that it is in sufficient amount.
• Control of office cleaning company work and its quality.
• Ensure that all office equipment (including technical ) is in order.
• Support company management in preparation and formatting of any documentation, presentation or any other information is needed internally or externally.
• Assist CEO and COO on their personal matters upon request.
• Support HR manager in organising internal events.
• Ensure full support of company top management in different tasks: travel organisation, support in planning of meetings and potential agenda, taking meetings minutes.
• Travel arrangements for management and other team members.
• Ensure proper document registration, filing and flow across the whole group.
• Welcome all guests in the office by providing excellent service.

Professional competence:

• 2-4 year experience on office administration or executive assistant work.
• Excellent English, Latvian (oral and w ritten), Russian language knowledge will be considered as advantage.
• Computer literacy (Word; Excel; PowerPoint).
• Excellent communication skills.
• Ability to plan his/her own time.
• Flexible personality with ability to adapt to different situation and people.
• International business etiquette and communication.

Personality traits:

• Outgoing personality.
• Team player.
• People oriented.
• Target oriented.
• Creative.
• Polite and loyal type of person.

Benefits:

• Competitive salary package.
• Health insurance.
• Continuous development in an international environment.
• A professional and dynamic working environment.
• Monthly and annual company events.