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Joboffer number #10412

First Officer in the Information Management Unit

CV Market client
Foreign country
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Darba sludinājuma numurs #10412

CV Market client
Ārpus Latvijas
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Job Description

1. Introduction
The core business of Europol is to receive, exchange and analyse information and intelligence with the aim of supporting EU Member States in combating serious and organised crime across the European Union. Working within an established legal framework, Europol is a centre of excellence for information exchange and analysis.
Europol is a dynamic multicultural and multi-professional organisation and provides an environment which presents many challenges and opportunities. We are currently looking for skilled and experienced applicants to join our team in the Information Management Unit.
1.1. The Information Management & Technology Department of Europol
The Information Management and Technology Department (IMT) is responsible for developing information management and communication policy. Its role is to deliver a clear strategy for ensuring criminal information and intelligence exchange between Member States.
The main task of the Department is to implement and maintain information systems to facilitate collecting and exchanging information and intelligence according to the EUROPOL Convention.
The IMT consists of seven units, each with specific competencies and responsibilities.
1.2. The Information Management Unit
The core business of the Information Management Unit (IMT4) is to provide operational and administrative support to the Information System of Europol, information management within the organisation and, in particular, to develop and deliver products associated with:

  • Information system management;
  • Information exchange support;
  • New information strategies;
  • Knowledge management.
    The Information Management Unit is responsible for information management within Europol. Information management comprises all the disciplines related to managing data as a valuable resource: the development and execution of architectures, policies, practices and procedures that properly manage the full data lifecycle needs of the organisation.
    The Information Management Unit aims at achieving a smooth information flow as well as identifying the data available in and outside Europol to enhance efficient combating and prevention of organised crime.

    2. Job description
    2.1. Main dates:

  • Deadline for application: 1 April 2006
  • Recruitment procedure: 4 and 5 May 2006
  • Starting date of employment: as soon as possible
    2.2 Situation within the Organisation
    Deputy Director, Head of the Information Management and Technology Department
    Assistant Director, Deputy Head of the Information Management and Technology Department
    Head of the Information Management Unit
    First Officer to be recruited
    2.3 Purpose of the post
    The post holder will be expected to contribute to the development of the operational information exchange framework of Europol, to assist in control and supervision of a part of the Information Management Unit focussed on information management and to participate in design and implementation of specialised information management tasks.
    The First Officer may be required to represent the Organisation at official fora and meetings and to undertake any other duties assigned to the officer relating to the work of the unit.
    2.4 Main responsibilities and tasks
    Under the authority of the Head of Unit the post holder in particular will have to:
  • Provide complex information exchange data flow, structure and quality analyses;
  • Participate in design and implementation of specialised tasks in the area of information management;
  • Assist and participate in control and supervision of a part of the Information Management Unit focussed on information management, include information exchange operations management;
  • Supervise projects design and implementation;
  • Design and implement specialised information management tasks;
  • Manage change requests for the software solutions used for operational information exchange within / through Europol;
  • Participate in general Europol databases operations management;
  • Contribute to the daily work of the Information Management Unit in providing advice and guidance on the relevant fields of competence across the organisation;
  • Prepare and present policy papers or reports as required in the relevant fields of competence;
  • Provide specialised training and briefings.


    2.5 Formal requirements
    The post holder should:

    • be a national of one of the EU Member States and comply with each of the requirements set out in Article 24 of the Europol Staff Regulations;
    • have an academic level or equivalent;
    • have at least 10 years of practical working experience relevant for the post, of which at least 5 years of practical working experience in information management of law enforcement institutions;
    • have at least 2 years of work experience at middle managerial level in a medium sized organisation;
    • have very good general knowledge of databases and applications;
    • be familiar with office automation techniques and products in general and Microsoft Office applications in particular;
    • have knowledge of at least two official EU languages, including a fluent oral and written command of English.
    2.6 Specific skills and competencies required
    The post holder should have relevant knowledge and experience in:
    • information management,
    • international law enforcement co-operation in general and operational information exchange in particular,
    • personnel management,
    • policy drafting and implementation of legally binding regulations;
    • have several years of experience in the handling of classified information; a security clearance procedure at national level to the level corresponding to Europol Secret will be required of successful candidate;
    • be able to co-operate with other colleagues from different cultural backgrounds;
    • be able to co-operate with various agencies and units (internal and external);
    • have analytical capacity to quickly explore and summarise complex issues;
    • be able to predict the effects of complex problems and issues in order to take appropriate action;
    • be capable to provide specialised training and coaching;
    • have basic knowledge of project management, preferably Prince 2 methodology;
    • have a high level of capability to organise and manage work, including the ability to cope with stress in relation to demanding tasks, heavy workload and time pressure;
    • have very good organisational and interpersonal communication skills;
    • have high sense of integrity;
    • have a constructive and positive attitude;
    • have a high level of initiative, creativity and co-operation.

    Company offers


    • Scale: 6
    • The basic salary is EUR 5.562,82
    • In addition, when relevant, family allowances can be granted:
    - 5% of the basic salary – household allowance;
    - EUR 275,59 per dependant child;
    - EUR 898,69 – expatriation allowance
    • Social contributions and taxes have to be deducted from the above-mentioned amounts.

    Additional information

    4. Information
    Applicants are required to fill out the Europol application form in English and submit it together with a curriculum vitae. The application form, further information, including general conditions of employment can be obtained at the Europol web site ( or by calling +31703025334/298.

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