Secretary

Huge international company operating in the area of logistics and transport services, with HQ in Russia, is looking for Secretary for representative office in Riga. Main responsibilities:

Meeting and coordinating visitors, teacoffee.

Handling incoming and out-going calls and correspondence.

Providing travel support to the Company staff & visitors (dealing with the travel agency & taxi providers to proceed with tickets ordering, taxi bookings; making hotels reservations, visa support, etc.)

Visa services, taxi ordering, hotel booking, tickets reservation.

Handling and purchasing of administration needs (courier delivery, cleaning services, water, stationary, etc.)

Translations of documents (English / Russian / Latvian).

Preparing presentations and documents.

Internal and external meetings planning and arrangements.

Providing secretarial assistance.

Keeping contact with colleagues worldwide to solve working tasks.

To apply this position, successful candidate should have 2-3 year experience as secretary, office manager, receptionist or Personal Assistant.

Solid knowledge of Windows, Outlook, MS Office (Word, Excel, Powerpoint).

Language skills: native Latvian, good level of Russian and English.

Positive attitude, quick-learner, client orientation, responsibility, communicative, strong motivation to work, ability for multitasking work, attention to details.

Answering all incoming calls in a professional and polite manner.

Be very good familiar with Riga (transport, places to meet – e.g. restraints, cafes, places of interest) to arrange events of out-of-office meetings.

University degree or be a student of the last years with a possibility to work full-time Appearance of business style.

Excellent hospitality manners, responsible person, attention to details. Please send your CVs in Russian or English language. If you are interested in this job offer, please press "Apply now" ("Pieteikties").