Back Office Operations & Systems Specialist with German language skills

The Back Office Operations & Systems Specialist provides day-to-day operational and system support for fuel oil terminals in Germany.

• Provide daily operational support to terminal employees using the terminal operating system.
• Execute master data (MD) changes (products, tanks, recipes, and others) in line with defined procedures.
• Support testing and implementation of system changes under guidance of the Senior Specialist.
• Identify system issues and escalate complex incidents to the Senior Specialist or system provider.
• Perform period-end closing activities for German terminals according to defined timelines.
• Prepare inventory reconciliations between book values and physical measurements.
• Identify discrepancies, investigate standard variances, and escalate material differences above agreed thresholds.
• Maintain close cooperation with Terminal Managers and terminal employees during closing activities.
• Prepare stock, movement, and throughput reports for internal use and throughput partners.
• Communicate with throughput partners to confirm stock positions and resolve routine discrepancies.
• Calculate throughput fees using predefined templates and submit billing requests to Finance.
• Retrieve and prepare terminal system data to support Finance, Tax, and Audit teams.
• Follow documented BPO processes, controls, and escalation rules.
• Maintain accurate documentation and support continuous process improvements.
• Participate in training sessions and knowledge-sharing initiatives.

• Degree or ongoing studies in Logistics, Business Administration, or a related field.
• Fluency in German and English, both verbal and written to communicate with colleagues in Europe and Germany.
• Good computer skills, particularly MS Office.
• Strong attention to detail and analytical mindset.
• Good communication and collaboration skills.
• Precise, well-organised, and stress-resistant personality.
• Improvement-driven mindset and strong team-player attitude.

Nice to have

• Experience in back-office operations, logistics, accounting, or operational support.
• Exposure to terminal operations, inventory reconciliations, or operational systems.

• Covered tariff plan for your mobile phone.
• Health insurance.
• Employee discounts in our stores.
• And more!