Back Office Operations & Systems Specialist with German language skills

The Back Office Operations & Systems Specialist provides day-to-day operational and system support for fuel oil terminals in Germany.

The role supports terminal employees in the use of the terminal operating system, executes defined processes, prepares reconciliations and reports, and works closely with the Senior Specialist, Terminal Managers, and other stakeholders. We are onboarding new positions into Circle K, extensive training will be provided.

• Provide daily operational support to terminal employees using the terminal operating system.
• Execute master data (MD) changes (products, tanks, recipes, and others) in line with defined procedures.
• Support testing and implementation of system changes under guidance of the Senior Specialist.
• Identify system issues and escalate complex incidents to the Senior Specialist or system provider.
• Perform period-end closing activities for German terminals according to defined timelines.
• Prepare inventory reconciliations between book values and physical measurements.
• Identify discrepancies, investigate standard variances, and escalate material differences above agreed thresholds.
• Maintain close cooperation with Terminal Managers and terminal employees during closing activities.
• Prepare stock, movement, and throughput reports for internal use and throughput partners.
• Communicate with throughput partners to confirm stock positions and resolve routine discrepancies.
• Calculate throughput fees using predefined templates and submit billing requests to Finance.
• Retrieve and prepare terminal system data to support Finance, Tax, and Audit teams.
• Follow documented BPO processes, controls, and escalation rules.
• Maintain accurate documentation and support continuous process improvements.
• Participate in training sessions and knowledge-sharing initiatives.

• Degree or ongoing studies in Logistics, Business Administration, or a related field.
• Fluency in German and English, both verbal and written to communicate with colleagues in Europe and Germany.
• Good computer skills, particularly MS Office.
• Strong attention to detail and analytical mindset.
• Good communication and collaboration skills.
• Precise, well-organised, and stress-resistant personality.
• Improvement-driven mindset and strong team-player attitude.

Nice to have

• Experience in back-office operations, logistics, accounting, or operational support.
• Exposure to terminal operations, inventory reconciliations, or operational systems.

• Covered tariff plan for your mobile phone.
• Health insurance.
• Employee discounts in our stores.
• And more!