Latvian-speaking Assistant in Administrative Support Team

Latvian-speaking Assistant in Administrative Support Team

Reference:  e15/2021

Deadline: 05/05/2021

Location: Strasbourg

Would you like to contribute to the activities of an International Organisation working for human rights, democracy and the rule of law? Do you have experience in secretarial or administrative duties? Would you enjoy working in a multinational team of assistants? If so, our job offer may be the right opportunity for you.

Who we are

• With over 2000 staff representing all its 47 member States, the Council of Europe is a multicultural organisation. We all strive towards protecting human rights, democracy and the rule of law and our three core values - professionalism, integrity and respect - guide the way we work.
• The European Court of Human Rights oversees the implementation of the European Convention on Human Rights in the member States. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member State concerned. See the Court’s website for information about its activities.

Your role

• As a Latvian-speaking Assistant in the support team, you will:
• process judgments, minutes, decisions and other documents of the Court;
• draft and format standard correspondence; prepare correspondence according to the appropriate instructions;
• use applications database: enter and maintain case-related data in the Court Management Informations System (CMIS);
• handle and file mail and documents;
• keep electronic and paper files up-to-date;
• look after lists, databases and statistics related to the cases;
• answer telephone requests for information; receive and guide visitors and applicants;
• attend training courses to acquire and deepen knowledge specific to the job.

What we are looking for

• As a minimum, you must:
• hold a completed full course of general secondary education and appropriate professional qualifications;
• have at least two years’ experience of secretarial duties or equivalent administrative experience;
• have an excellent knowledge of Latvian (mother tongue level);
• have a very good knowledge of one of the two Council of Europe’s official languages (English/French) and basic knowledge of the other;
• be a citizen of one of the 47 member States of the Council of Europe;
• be under 65 years of age at the closing date of this vacancy notice.
• Demonstrate to us that you have the following competencies:
• Professional and technical expertise:
• wide and in-depth experience of secretarial duties, administrative operations and procedures;
• proficiency in the use of current office applications and databases;
• Planning and work organisation
• Teamwork and co-operation
• Concern for quality
• Adaptability
• Communication
• Learning and development
• These would be an asset:
• Analysis and problem solving
• Initiative
• Results orientation
• Service orientation

What we offer

• If successful, you may be offered employment based on a renewable fixed-term contract at grade B1/2, depending on your previous professional experience. In Strasbourg, you will receive a basic monthly gross salary of €2796 (B1) or €3186 (B2) which is exempt from national income tax. In our external offices different salary scales are used according to the cost of living conditions. This salary may be supplemented by other allowances depending on your personal situation and you will be affiliated to a Council of Europe pension scheme. You will also benefit from private medical insurance, 32 working days leave per year and other benefits (including flexible working hours, training and development, possibility of teleworking, etc.).

• This competition is carried out in accordance with Article 15.b of the Regulations on Appointments (Appendix II to the Staff Regulations), which foresees renewable employment on fixed-term contracts. Details on conditions of employment (probationary period, salaries, allowances, pension scheme, social insurance, etc.) can be consulted on our recruitment website. Any changes to these conditions during the recruitment process are updated on this site and will apply at the time of the job offer.

• If your profile matches our needs and you are not recruited straight away, you may be placed on a reserve list, valid for a maximum of four years.

Deadline for applications is 05 May 2021 (midnight French time).

For more information on how to apply, please click the “Apply” button.